Service Portfolio

Real Estate Administrative Support

As a support person to local real estate professional, I provide efficient and reliable administrative services designed to streamline the listing process and enhance communication with vendors.

My Core Services Include:

• Listing Preparation & Data Entry
  Accurately entering new listing details into internal and external systems, ensuring all property information is complete and ready to go live across relevant platforms.
   
• Weekly Vendor Reporting
  Emailing weekly vendor reports that keep property owners informed on campaign progress, enquiry levels, and market feedback.

 Logistics & Accounts Support – Freight Coordination & PO Management

I provide reliable and accurate administrative support of the operations for my client, ensuring smooth coordination across systems and suppliers.

My Key Services Include:

• Purchase Order Management
  Creating and managing purchase orders in Xero, ensuring all details are accurate and aligned with procurement needs.
   
• Freight Coordination
  Entering consignment notes and coordinating freight collections with transport companies across New Zealand.

• Manage accounts payable, receivable and account reconciling in Xero for another small transport business
  
  

Bookkeeping Support Services

I provide support to a local bookkeeper & a local online giftshop, helping to manage and maintain accurate financial records and streamline day-to-day processes using Xero and Hubdoc.

My Key Services Include:

• Manual Bank Reconciliations & Coding
  Accurately reconciling bank transactions and coding them appropriately to ensure financial records are clean and up to date.
   
• Xero Reconciliations
  Performing regular account reconciliations within Xero, identifying and resolving discrepancies to maintain accurate data.
   
• End-of-Month Statement Reconciliation
  Reviewing and reconciling supplier and customer statements to ensure all accounts are aligned and complete.
   
• Payroll Processing
  Provide backup for payroll runs through Xero, ensuring timely and correct payment of staff in compliance with relevant regulations.
   
• Invoice & Bill Management
  Uploading invoices from Hubdoc to Xero, creating sales invoices, and entering bills to pay — keeping accounts payable and receivable organized and up-to-date.
   

 Payroll & Rostering
Years: 2024 – 2025
Services Provided: Payroll Processing, Time Reconciliation, and Rostering Coordination

2024
I supported the hop farm’s payroll operations by reconciling weekly staff clock-in times from physical sign-in sheets and comparing them with digital records in PayHero. I compiled and entered all data into a central spreadsheet to ensure accuracy and consistency. Once verified, I created draft pays in PayHero for the manager’s review and approval, streamlining the payroll process and reducing errors.

2025
In addition to continuing my payroll and time reconciliation duties, I took on responsibility for managing the daily staff rostering. This included creating and updating rosters to meet operational needs, while ensuring efficient staff allocation. I remained the primary contact for any timesheet or rostering issues, liaising with staff to resolve concerns promptly. As in 2024, I prepared draft pays in PayHero for managerial sign-off, supporting smooth and timely payroll runs.

  Health & Safety Administration Support – Transport Client

Services Provided: Health & Safety Administration Support
Overview:
Provide administrative support to the Manager for a local transport company, contributing to the effective coordination and documentation of monthly Health & Safety meetings.

Key Responsibilities:

• Attended monthly Health & Safety meetings, ensuring accurate and timely minute-taking.
   
• Compiled and formatted detailed meeting notes for internal and compliance use.
   
• Upload finalized minutes and related documents to the client’s SiteWise platform for Health & Safety compliance tracking.
   
• Maintained organized records by updating client’s Dropbox file system, ensuring ease of access and audit readiness.